Anyone who works in a large enough company knows that all sorts of meetings can take too much precious time. How to hold meetings so that they are productive and effective.
- the agenda should be clear
What will you discuss? Do you need new ideas or do you want to discuss old ones? Prepare the agenda in advance and follow it.
- invite only really necessary participants
This will eliminate a lot of delays and white noise.
- announce the goals of the meeting
What do you want to leave the meeting room with? I am sure that more often than not with the satisfaction of a good discussion. We need a result.
- prepare participants in advance
If the topic is difficult enough for a short meeting, distribute the materials for it in advance. If the participants will perform, all the more so they should come prepared.
- make the meeting short
You can do this in various well-known ways: regulations, time-boxing, leading…
- write down key remarks and decisions
It doesn't matter how to record it, it can be either a piece of paper with a crooked handwriting or a dictaphone. It is important that the information is not lost, you use it, and the solutions are communicated to all interested.
- create a list of tasks and assign them
Each meeting should end with a list of tasks that need to be completed, otherwise why was all this necessary?
- track the execution and report on its progress
This no longer applies directly to meetings, but regular monitoring of the progress of tasks will encourage participants to take a more serious approach to future meetings and not waste either their or your time.
8 Ways to Avoid Unproductive Meetings [ Jay White ]
